Decide before execution drifts

Operational visibility when plans no longer hold

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Operations impact visualization

Understanding the root causes of execution drift

Impacts discovered too late

Impacts only become visible when it's already too late.

Outdated plans

A single unexpected event can invalidate the entire day.

Permanent catch-up mode

Energy goes into fixing issues, not steering operations.

Late decisions

Trade-offs are made when options are already constrained.

When execution becomes unstable, continuing to optimize the plan often makes the problem worse.

Field observations

The problem is not planning

It works… until reality changes.

Planning

Ideal scenario
Built in advance, based on stable assumptions.

Unexpected event = manual rework
The plan must be rebuilt or adjusted under pressure.

Fragile adjustments
Successive corrections increase the risk of errors.

Low visibility on dependencies
Cross-team impacts appear too late.

Orchestration

Execution maintained
Even when the original scenario no longer holds.

Targeted reallocation
Resources are adjusted without rebuilding the plan.

Explicit constraints
Priorities, capacities, and dependencies remain visible.

Operational coherence
Execution stays under control despite disruptions.

Orchestrating means deciding without breaking what's already in motion.

Where planning reaches its limits

Recurring situations where orchestration becomes necessary to sustain execution.

Pattern: Multi-team dependencies

Frequent pattern

Highly interdependent operational chains

  • A delay propagates across teams
  • Impacts become visible after the fact
  • Trade-offs are reactive and defensive
Systemic gap

Lack of real-time visibility on dependencies and execution impacts.

Pattern: Trade-offs under multiple constraints

Critical pattern

SLA commitments, deadlines, competing priorities

  • Each adjustment degrades another KPI
  • Options shrink as time passes
  • Decisions arrive too late
Systemic gap

Ability to simulate, prioritize, and arbitrate before execution degrades.

The Xenaflow orchestration engine

Built on your existing tools and real-world execution, to produce coherent, immediately actionable decisions.

Xenaflow logo

Who it's for

One engine, decisions adapted to each level

Xenaflow is designed for teams responsible for sustaining execution, each at their level of accountability.

Executive leadership

Head of Operations

Keep commitments realistic and arbitrate under constraints, with a clear view of execution risk.

Operations management

Ops Manager / Operations Lead

Absorb daily disruptions without rebuilding the plan or breaking execution flow.

Cross-functional coordination

PMO / Transversal coordination

Make dependencies visible and align decisions across teams before delays propagate.

A single orchestration layer shared across leadership, operations, and coordination.

Platform overview

Execution-oriented interface: statuses, dependencies, alerts, trade-offs.

Designed for real-world execution

Where multiple teams, shifting priorities, and real constraints make sustained execution difficult.

Opérations organisées
Multi-team environments
Cross-functional coordination, dependencies, accountability.
Changing priorities
Reprioritization without chaos: visible impacts and trade-offs.
Execution stakes
SLAs, compliance, costs, deadlines - decisions made on time.

Integration into your existing ecosystem

Xenaflow fits in as an orchestration layer - no “big bang” IT overhaul.

Major ERPs

SAP, Sage X3, Microsoft Dynamics (via connectors & APIs)

Microsoft 365

Teams, SharePoint, Outlook, Excel

Collaboration

Slack, webhooks, contextual notifications

Documented public API to adapt to legacy or isolated systems.

FAQ

Les réponses aux questions les plus fréquentes.

Unlike simple task tools, Xenaflow is centered on business assets (orders, contracts, equipment) and embeds intelligent automations that react to events and deadlines. It goes beyond task lists to truly orchestrate operations.

Organizations managing complex, multi-team or multi-site operations with strong dependencies and frequent disruptions - especially where plans must continuously adapt to reality on the ground.

No. Xenaflow complements your ERP. It integrates with existing systems to orchestrate operational processes that ERPs do not handle effectively, without questioning prior investments.

It depends on your initial level of structuring. In most cases, onboarding takes a few hours. A full operational deployment typically takes between 2 and 10 days.

Xenaflow integrates with major ERPs, Microsoft 365, Slack, and provides a documented public API. The roadmap evolves based on customer needs.

Data is encrypted in transit and at rest, hosted exclusively in the EU, with strict access control and full audit logs to support compliance requirements.
Talk to an expert

Let's talk about your operational reality

In 30 minutes: we map your critical dependencies, trade-off points, and assess whether orchestration is a real lever for your organization.

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